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Desk Project Proposal

     Summary (Revised: January 2008)

Mlimani Alumni Organization (MAO) was founded in 2005 with the aim of bringing together Mlimani Primary School alumni around the world and joining efforts to assist the school and improve the learning environment for current students.

The school has a shortage of 267 desks and as a result, some of the students sit on the floor during lessons. MAO decided to be part of the solution for this problem, which has faced Mlimani Primary School for many years. Consequently, ‘267’ Madawati (desks) Campaign was launched.

The campaign was launched with the aim of raising funds to purchase 267 needed desks for Mlimani Primary School by October 2008. 

800 students will be given a chance to sit on a desk (not on the floor) and comfortably participate in classroom activities.  This will eliminate the uncertainty that they encounter every morning when they wonder, ‘where am I going to sit today in the classroom’, just because they have no permanent desk to depend on.

The organization plans to accomplish the 267 desks campaign goal in 5 phases of 50, 50, 50, 50 and 67 desks respectively.

As of now, the price per 1 desk (1 dawati) is about $70. Thus, the amount needed to buy 267 desks is approximately $18,690.

Mlimani Alumni Organization has already raised approximately $5,000 in cash for the Madawati project. MAO has also received pledges for the project amounting to approximately $2,740.

The organization is working to raise the remaining $10,950 to cover the costs for phase 2 through 5 of the Madawati project.

Your support will be greatly appreciated by the students of Mlimani Primary School as it provides them a better environment for their Elementary education which is the foundation for a lifetime of the search for knowledge.

Please help us spread the word to others; friends, family, coworkers and well wishers who might be willing to support the efforts of MAO, together we can make a difference.
Introduction

Who we are

Mlimani Alumni Organization (MAO) was founded in 2005 with the aim of bringing together Mlimani Primary School alumni around the world and joining efforts to assist the school and improve the learning environment for current students.

The school is located within the University of Dar es Salaam Mlimani campus in Tanzania, East Africa. 

The current active members of the organization are former Mlimani Primary School students.

 

Our Mission Statement

The Mlimani Alumni Organization seeks to reach, serve and engage all alumni of Mlimani Primary School by:

1. Fostering an intellectual connection among Mlimani alumni, and also between alumni and the Mlimani Primary School

2. Giving alumni and Friends of Mlimani an opportunity to come together and provide a goodwill support to Mlimani Primary School.

3. Giving alumni the opportunity for peer mentoring

4. Giving alumni an opportunity to host events and have fun!

Our activities

The organization is currently working on two projects concurrently, the Madawati (Desks) and the Umeme (Electricity) Projects.

The target population for the organization’s projects is the current Mlimani Primary School students and teachers while the target population for other organization activities is both the Alumni and current students.

In April 2005, MAO hosted an alumni reunion bbq-party in Dar es Salaam, Tanzania and raised a total of Tshs. 450,000 in cash donations, equivalent to approximately US $450 for the Umeme project. Additionally, the organization has raised US $2,170 in cash also for the Electricity Project. The Electricity project has started with the wiring and cabling phase already completed. 

In November 2006, MAO hosted an alumni reunion in Ohio, US and raised a total of US $1,500 in cash donations for the Madawati (Desks) project.  Also, the organization has raised US $3,500 in cash for the Madawati Project, bringing the total cash donations to US $5,000. The goal for desks stands at 267, which is the current need for the school. 


II.                       Needs/Problems

There are approximately 2000 students attending Mlimani Primary School. 

800 students will benefit from the purchase of 267 desks.  Each desk that will be purchased will seat 3 students.

These desks will help students sit comfortably, be able to pay attention to the teacher, participate in classroom activities, be organized and write their notes legibly instead of sitting down on the floor.

III.                     Goals

MAO’s goal is to raise funds to purchase the 267 at the Mlimani Primary School by the end of the year 2008.

The organization plans to break down the project into 5 phases.  The plan is to purchase 50 desks for each phase (1 through 4), and 67 desks for phase 5.

Goal – Purchase 267 desks

Benefit: The 267 desks will positively influence the learning experience for these 800 children and motivate them to go to school everyday. This will help them avoid the uncertainty that confronts them each morning wondering whether another student will miss school so that they can have a place to sit simply because they have no permanent desk to depend on.

IV.                    Scope of Work

The work involves the services of a Carpenter and wood vendor.

The Carpenter will make purchases of materials from the wood vendor and other supplies under the supervision of a MAO officer. 

The Carpenter will then proceed to make 50 desks for phase 1 of the project per specifications agreed upon on the contract between him and MAO. 

MAO will proceed with the next phase dependent on satisfactory reports for the preceding phase.

V.                      Timetable

Below is the expected timetable for the project divided into 4 phases.

 

Description of Work

Start and End Dates

Phase 1

Purchase of 50 desks

January – February 2008

Phase 2

Purchase of 50 desks

March – mid April 2008

Phase 3

Purchase of 50 desks

Mid April – end of May  2008

Phase 4

Purchase of 50 desks

June 2008

Phase 5

Purchase of remaining 67 desks

July - August 2008

   VI.                    Budget

The expected cost for the entire project is approximately $18,690.

 

Description of Expenses

 

Description of Work

Anticipated Costs

 

Phase 1

Materials, supplies and labor for 50 desks

Tshs. 3,873,000

Phase 2

Materials, supplies and labor for 50 desks

Tshs. 3,873,000

Phase 3

Materials, supplies and labor for 50 desks

Tshs. 3,873,000

Phase 4

Materials, supplies and labor for 50 desks

Tshs. 3,873,000

Phase 5

Materials, supplies and labor for 67 desks

Tshs. 5,189,820

 

Total Cost for 267 desks– (A)

Tshs 20,681,820

(Approx. $18,690)

 

 

 

Detailed description of expenses for 50 Desks

Materials for 50 desks

Unit Price - Tshs

Total Cost - Tshs

Mbao (Wood) 1x10x12 - 200 pieces

13,800

2,760,000

Mbao (Wood) 4x2x12 - 25 pieces

5,640

141,000

Misumari (Nails) - 20 kg

2,000

40,000

 

Vanish - 12 litres

2,000

24,000

Gundi (glue) - 4 litres

2,000

8,000

Labor - 50 desks

18,000

900,000

 

Total cost for 50 desks

3,873,000

 

Unit cost for 1 desk

77,460

(approximately US$ 70)

 

   VIII.                Evaluation

Progress will be evaluated at the end of each phase and will be communicated by email to the key personnel at that time. 

At the end of the project a representative of the school, the Head teacher and the alumni Project Representative, will evaluate the completion and communicate the result to the other key personnel.  The key personnel will then communicate the completion of the project to the community of alumni.

  IX.                    Endorsements

MAO has received support and endorsements for the project from the following:

·         All alumni and members of MAO

·         The Head teacher Ms. Pendo Kujerua

·         The Mlimani Primary school committee which includes parents of current students

·         Friends and relatives of alumni

X.                      Action Plan

Our requests are:

·       Step 1: We would like to ask for your donation in support of phase 2 to 5 of the Madawati (Desks) Project. Send us an email at madawati@mlimani.org

·       Step 2: Please help us spread the word to others who might be willing to support the efforts of MAO so that together we can make this happen

·       Step 3: We invite your views, ideas and/or suggestions for this project or future projects for Mlimani Primary School